2025 Buy Local Contract Rules and Regulations

ONLINE APPLICATION
You  may email any required documents
(NYS  Certificate of Insurance, NYS Sales Tax Certificate)
to meetmeinmarlborough@gmail.com

DATE:   Saturday, November 22, 2025
PLACE: Marlboro Elementary School, 1380 Rt. 9W, Marlboro, NY 12542

VENDOR FEES:

  1. Vendor Fees: See application form.                                       
  2. Payment is due and payable at the time the contract is returned to Event Management. Check must be received within 5 days of submission of application. Vendor understands that once Event Management accepts Vendor as a participant, the vendor fee is non-refundable.
  3. The Fee entitles vendors to a space to fit an 8’ ft. table and standing/sitting space.
  4. Submission of application does not guarantee acceptance to event.

CONTRACT DEADLINE: November 17, 2025

NEW YORK STATE SALES TAX: VENDOR must possess a valid N.Y.S. Sales I.D. Number, IF APPLICABLE, and provide Event Management with a photocopy of a current permit issued by the N.Y.S. Sales Tax Bureau. VENDOR WILL NOT BE ACCEPTED WITHOUT THIS CERTICIATE, IF APPLICABLE, and must be displayed by VENDOR during event hours.

INSURANCE: Participating Vendor must furnish Event Management with a NYS Certificate of Insurance with liability limit of no less than $1,000,000 and shall name both the

  • Marlborough School District (21 Milton Trpk, Suite 100, Milton, NY 12547) and
  • Meet Me in Marlborough (P.O. Box 275, Marlboro, NY 12542) as “additional insured”

HOLD HARMLESS FORM FOR NON-INSURED Vendors/Participants:
If you do not have insurance you will need to fill out the Hold Harmless attached, instead of any insurance certificate.

SETUP
Vendor booth setup will begin at 8 am and must be completed by 9:30 am.

HOURS

  1. The event is open to the public from 10 am- 4 pm.   Your booth exhibit must be in order by 9:30 am. Vendors may not break down their booth before 4 pm. Vendors will be open for business from 10 am to 4 pm. The Event Management must approve any deviation from posted hours.

DECORATIONS AND HOUSEKEEPING

  1. We require that your display be created with the Holiday Theme. This always makes for a professional appearance.
  2. At the end of the event, your area must be left as you found it with all refuse bagged/tied and disposed of in the designated location.

PETS
Pets will not be permitted on the event Grounds. Exception only for service/guide dogs accompanying visually or otherwise impaired individuals.

The will be no HAWKING or SELLING/GIVING AWAY OF NON PACKAGED FOOD.

ONLINE APPLICATION