“Pride of the Heart of the Hudson Valley”

Buy Local ~ Holiday Extravaganza Event & Thanksgiving Farmers Market

Download the PDF Buy Local Vendor Application, complete and mail with payment to “Pride of the Heart of the Hudson Valley” Buy Local Event,  c/o Marlborough Agricultural Alliance, P.O. Box 1139, Marlboro, NY 12542, or continue and complete the online form below:

2014 Vendor Application
Contract Rules and Regulations

DATE:  Saturday, November 22, 2014
PLACE:  Marlboro Elementary School, 1380 Rt. 9W, Marlboro, NY 12542

VENDOR FEES:
1. Vendor Fees:
• New 2014 Buy Local vendors – $30
• Returning 2013 Buy Local vendors – $25
• MMiM members vendors – $20
• Nonprofits/fundraising – free
2. Payment is due and payable at the time the contract is returned to Event Management. Vendor understands that once Event Management accepts Vendor as a participant, the vendor fee is non-refundable.
3. The Fee entitles vendors to a space to fit an 8’ ft. table and standing/sitting space.
4. Submission of application does not guarantee acceptance to event.

CONTRACT DEADLINE: Saturday, November 8, 2014

NEW YORK STATE SALES TAX: VENDOR must possess a valid N.Y.S. Sales I.D. Number, IF APPLICABLE, and provide Event Management with a photocopy of a current permit issued by the N.Y.S. Sales Tax Bureau. VENDOR WILL NOT BE ACCEPTED WITHOUT THIS CERTICIATE, IF APPLICABLE, and must be displayed byVENDOR during event hours.

INSURANCE: Participating Vendor must furnish Event Management with a NYS Certificate of Insurance with liability limit of no less than $1,000,000 and shall name both the
• Marlborough School District (1380 Rt. 9W, Milton, NY 12542) and
• Meet Me in Marlborough (P.O. Box 1139, Marlboro, NY 12542) as “additional insured”

HOLD HARMLESS FORM FOR NON-INSURED Vendors/Participants:
If you do not have insurance you will need to fill out the Hold Harmless attached, instead of any insurance certificate.

SETUP
Vendor booth setup will begin at 8 am and must be completed by 9:30 am.

HOURS
1. The event is open to the public from 10 am- 4 pm. Your booth exhibit must be in order by 9:30 am. Vendors may not break down their booth before 4 pm. Vendors will be open for business from 10 am to 4 pm. The Event Management must approve any deviation from posted hours.

DECORATIONS AND HOUSEKEEPING
1. We require that your display be created with the Holiday Theme. This always makes for a professional appearance.
2. At the end of the event, your area must be left as you found it with all refuse bagged/tied and disposed of in the designated location.

PETS
Pets will not be permitted on the event Grounds. Exception only for service/guide dogs accompanying visually or otherwise impaired individuals.

The will be no HAWKING or SELLING/GIVING AWAY OF NON PACKAGED FOOD.

PRINT & RETAIN FOR YOUR RECORDS.

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