2025 May & September Market Rules & Regulations

ONLINE APPLICATION
You  may email any required documents
(NYS  Certificate of Insurance, NYS Sales Tax Certificate)
to meetmeinmarlborough@gmail.com

DATE: Sunday, May 18, 2025, 9am-4pm (Rain or Shine)
Sunday, September 21, 2025, 9am-4pm (Rain or Shine)

PLACE: Milton Hardware, Rt 9W, Milton, NY 12547

VENDOR FEES: See application form

  1. Vendor Fee is due and payable at the time the fully completed contract is returned to Event Management. Vendor understands that once Event Management accepts Vendor as a participant, THE VENDOR FEE IS NON-REFUNDABLE.
  2. If Vendor Fee is posted marked after the contract deadline below, the Vendor will need to add a $10 to non-refundable fee.
  3. The Fee entitles vendors to a 10’ x 10’ space.

CONTRACT DEADLINE: Wednesday, May 7 / Wednesday September 11, see item #2 above

NEW YORK STATE SALES TAX: VENDOR must possess a valid N.Y.S. Sales I.D. Number, IF APPLICABLE, and provide Event Management with a photocopy of a current permit issued by the N.Y.S. Sales Tax Bureau. VENDOR WILL NOT BE ACCEPTED WITHOUT THIS, IF APPLICABLE, and must be displayed by VENDOR during event hours.

INSURANCE:
For Insured Vendors/Participants – must furnish Event Management with a NYS Certificate of Insurance with liability limit of no less than $1,000,000 and shall name both

• Town of Marlborough (21 Milton Turnpike, Suite 200, Milton, NY 12547)
• AND Meet Me in Marlborough (P.O. Box 275, Marlboro, NY 12542) as “additional insured”

For Non-Insured Vendors/Participants:
If you do not have insurance you will need to check off the Hold Harmless section on the application.

SETUP
Vendor booth setup will begin at 8:00am on Saturday, May 20 and your vehicle must be moved to the Vendor Parking area by 9:00 am. The park will be closed to vendor car traffic from 9 am – on. It may be possible this year for Vendors to set up tents and tables/fixtures the night before. Festival Management is working to get security for overnight hours. Please advise us if you would like to take advantage of this opportunity. You will be notified if this option is available.

HOURS

  1. The Event gates are open to the public from 10:00am-4:00pm. Your booth exhibit must be in order by 9:30 am. Vendors may not break down booths before 4:00pm. To ensure pedestrian safety, vendors and their staffs’ cars will not be allowed on festival walkways before 4:00 pm and will not be allowed to leave the park before 4 pm.
  2. Vendors will be open for business from 10:00am to 4:00pm regardless of the weather. The Event Management must approve any deviation from posted hours.

DECORATIONS AND HOUSEKEEPING

  1. Tent/canopy sides are not required but are recommended for your booth. This always makes for a professional appearance.
  2. At the end of the Event, your area must be left as you found it with all refuse bagged/tied and disposed of in the designated location.

PETS
Pets will not be permitted on the Event Grounds. Exception only for service/guide dogs accompanying visually or otherwise impaired individuals.

NO MEDICINAL ITEMS OF ANY KIND ARE PERMITTED FOR USE OR SALE.

There will be no HAWKING or SELLING/GIVING AWAY OF NON PACKAGED FOOD.

FOOD VENDORS:

FOOD VENDORS and their respective staff/visitors MUST CONDUCT AND DRESS THEMSELVES IN A PROFESSIONAL MANNER AT ALL TIMES. No hawking or yelling will be permitted.

FOOD VENDORS must provide food and maintain the booth until 4:00 p.m. No Food Vendor may break down and leave early unless asked to do so by the Festival Management. A main food tent will be included in the vendor’s fee.

FOOD VENDORS must provide their own:

  • Power, i.e. generator/grill
  • Linens (preferably white full length).
  • Plastic utensils, cookware, and plates or bowls
  • Container for carrying water (while potable water source is available near the tent, Vendor shall provide own container for transport)

FOOD VENDORS must supply the Festival Management with a list of items that will be or sold. You and/or your representatives and/or staff MAY NOT sell any food item that has not been cleared with Festival Management.

FOOD VENDORS must apply for their own Temporary Food Service Permit at a cost of $50. It will need to be displayed at your booth during festival hours and produced upon request of the Ulster County Board of Health inspector.
PERMIT APPLICATION AVAILABLE HERE

DECORATIONS AND HOUSEKEEPING

  1. Your booth must be maintained and decorated in a professional manner.
  2. All signage must look professional. I.e. computer generated on paper, no handwriting.
  3. At the end of the Festival, your area must be left as you found it with all refuse bagged/tied and disposed ofin the festival designated location; dispose of wastewater at designated waste water disposal locations; removeand dispose of oil and grease off-site at an approved location; place all recyclables at designated recycling bins.
  4. Failure to do so will result in a $100 fine charged to the Food Vendor, which must be paid in full withinthree business days after the festival.
  5. The Event Management will inspect each food booth area for cleanliness at the end of the event and Food Vendor must pass the Event inspection before departing.